Important summary
GA & Co Accountants uses personal information only where there is a lawful reason to do so, protects it using appropriate safeguards and does not sell it to third parties.
Our commitment to your privacy
We are committed to protecting your privacy and handling your personal information fairly, lawfully, securely and responsibly. This Privacy Notice explains:
- What personal information we collect.
- Why we collect it.
- How we use it.
- Who we share it with.
- How long we keep it.
- Your rights under GDPR.
We never sell your personal information.
Personal information we may collect
The personal information we collect depends on how you interact with us and the services you request. We may collect:
- Your full name, business name, job title or occupation.
- Your email address, telephone number and postal address.
- Your business structure, trading activity and company details.
- Company registration, VAT, payroll and Revenue information.
- Information relating to directors, shareholders and beneficial owners.
- Accounting records, invoices, receipts and bank statements.
- Payroll, employee, tax and financial information.
- Bank account and payment information.
- Identification documents, proof of address and date of birth.
- PPS numbers, tax reference numbers and Revenue correspondence, where required.
- Information required for anti-money laundering and identity-verification checks.
- IP address, browser type, device information and website usage data.
- Cookie preferences and information about how you use our website.
How we collect your information
We may collect personal information when you:
- Complete a website enquiry, contact or quotation form.
- Contact us by email, telephone, WhatsApp or social media.
- Book a consultation or meeting.
- Request or purchase a service.
- Become a client of GA & Co Accountants.
- Provide accounting, tax, payroll or business records.
- Subscribe to a newsletter, guide or business update.
- Browse or interact with our website.
We may also receive information from third parties, including Revenue, the Companies Registration Office, previous accountants, company officers, banks, payroll providers, accounting software providers and publicly accessible registers.
Why we use your personal information
We may use your personal information to:
- Respond to enquiries and consultation requests.
- Prepare and provide quotations.
- Establish and manage our professional relationship with you.
- Provide accounting, bookkeeping, payroll, taxation, company formation and business advisory services.
- Verify your identity and complete compliance checks.
- Make filings or submissions to Revenue, the CRO, the RBO and other relevant authorities.
- Manage billing, payments and outstanding balances.
- Maintain accurate client and engagement records.
- Protect our website, systems, clients and business.
- Comply with legal, regulatory and professional obligations.
- Improve our website, services and client experience.
- Send service-related communications and relevant business updates.
Our lawful bases for processing
We only process personal information where we have a lawful basis to do so. Depending on the circumstances, we may rely on:
- Performance of a contract: where processing is necessary to provide services requested by you or to take steps before entering into an engagement.
- Legal obligation: where processing is required to comply with tax, accounting, company law, anti-money laundering or regulatory obligations.
- Legitimate interests: where processing is necessary for the operation, administration, protection or improvement of our business, provided your rights do not override those interests.
- Consent: where we ask for your consent, including for certain marketing communications and non-essential cookies.
Accounting and professional services
Where you engage us to provide professional services, we may process information relating to you, your business, company officers, employees, contractors, customers, suppliers and other relevant individuals.
- You must ensure that you are authorised to provide personal information relating to another person.
- Where required, you must ensure that the individual has been informed about how their information may be used.
- We may request additional information during an engagement to provide accurate advice and complete statutory filings.
- We may retain information where required to meet legal, tax, regulatory or professional obligations.
Company formation and company secretarial services
Where you ask us to form or administer a company, we may collect information relating to directors, secretaries, shareholders and beneficial owners.
- Names and residential or business addresses.
- Dates of birth and nationality.
- Identification documents and proof of address.
- Shareholdings and company officer details.
- Registered office and business address information.
- Information required by the Companies Registration Office.
- Information required by the Register of Beneficial Ownership.
Marketing communications
We may send you relevant accounting, tax or business updates where you have consented to receive them or where another lawful basis permits us to do so.
- You may unsubscribe by using the unsubscribe link included in the communication.
- You may also unsubscribe by emailing info@gaandco.ie.
- Withdrawing from marketing will not prevent us from sending important service-related or legal communications.
International data transfers
Some of our technology or service providers may process personal information outside Ireland or the European Economic Area.
- We will take reasonable steps to ensure appropriate safeguards are in place.
- Safeguards may include adequacy decisions approved under GDPR.
- Safeguards may include standard contractual clauses.
- Other legally recognised transfer mechanisms may also be used.
Data security
We take appropriate technical and organisational measures to protect personal information against accidental or unlawful loss, access, alteration, disclosure or destruction. These measures may include:
- Encrypted website connections.
- Password protection and multi-factor authentication.
- Restricted access to confidential information.
- Secure cloud storage and backups.
- Anti-malware software, firewalls and security updates.
- Confidentiality obligations for staff and service providers.
- Data-protection and information-security procedures.
No method of internet transmission or electronic storage can be guaranteed to be completely secure. You should use secure methods when sending confidential or sensitive information.
How long we keep personal information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet our legal, regulatory, tax, accounting, insurance and professional obligations. Retention periods may depend on:
- The type and sensitivity of the information.
- The services provided to you.
- Statutory accounting and tax requirements.
- Anti-money laundering obligations.
- Professional and insurance requirements.
- The need to establish, exercise or defend legal claims.
Information relating to an enquiry that does not result in an engagement will generally be retained only for a reasonable follow-up and administrative period.
Contact forms and electronic communications
When you submit an enquiry through our website, we use the information provided to review and respond to your request.
- General contact forms should not be used to send highly sensitive financial information.
- Do not send banking details, passwords or identification documents through an unsecured form.
- Where required, we will provide a more secure method for exchanging confidential documents.
Your data-protection rights
Subject to applicable legal conditions and exemptions, you may have the right to:
- Request access to personal information held about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of information in certain circumstances.
- Request restriction of processing.
- Object to certain processing.
- Request data portability.
- Withdraw consent where processing is based on consent.
- Lodge a complaint with the Data Protection Commission.
These rights are not absolute. We may need to retain or continue processing certain information to comply with legal, contractual, professional or regulatory obligations. Requests may be submitted to info@gaandco.ie. We will respond without undue delay and normally within one month, subject to any legally permitted extension.
Complaints
Please contact us first if you have concerns about how we process your personal information. We will try to investigate and resolve the matter promptly.
- Email: info@gaandco.ie.
- Data Protection Commission.
- 6 Pembroke Row, Dublin 2, D02 X963, Ireland.
- Website: www.dataprotection.ie.
You have the right to lodge a complaint with the Data Protection Commission if you are not satisfied with how your personal information has been handled.
Automated decision-making
We do not currently use personal information to make decisions based solely on automated processing that produce legal or similarly significant effects.
Children’s information
Our website and professional services are not directed at children. We do not knowingly collect personal information from children through the website, except where it is necessary and lawful in connection with services provided to a parent, guardian, employer or client.
Changes to this Privacy Notice
We may update this Privacy Notice from time to time to reflect changes to our services, systems, legal requirements or business operations.
- The latest version will be published on this page.
- The effective or last-updated date will appear at the top of the page.
- Material changes may be communicated to clients where appropriate.
Contact us
If you have questions about this Privacy Notice, how your information is handled or how to exercise your data-protection rights, please contact us.
- GA & Co Accountants.
- A trading name of GAJ Professional Services Limited.
- Email: info@gaandco.ie.
- Website: www.gaandco.ie.
- Additional website: www.gaandcoaccountants.ie.
Privacy enquiry
Have a question about your personal information?
Contact us and we will respond as soon as reasonably possible.
Email Us